Privacy Policy

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Introduction

This Privacy Policy describes how we collect, use, protect, and disclose personal information obtained in the course of providing notary public services, including mobile and remote online notarizations. We are committed to safeguarding your privacy and handling your information in a secure and professional manner, in compliance with applicable federal, state, and local laws

Information We Collect

In order to perform notarial acts, we may collect and review the following types of information:

• Full legal name
• Address and contact information
• Date of birth
• Government-issued photo identification details (e.g., type of ID, issuing authority, expiration date)
• Signature(s)
• Document-related information required for notarization
• Audio-visual recordings and identity verification data (for remote online notarizations, where required by law)

We only collect information that is necessary to complete the requested notarial service and to meet legal recordkeeping requirements.

How Information is Used

Personal information is used solely for the following purposes:

• Verifying identity in accordance with notary laws and regulations
• Completing lawful notarial acts
• Maintaining required notary journals and records
• Complying with state and federal legal obligations
• Responding to lawful requests from regulatory or law enforcement authorities

We do not use personal information for marketing purposes without explicit consent.

Information Sharing and Disclosure

We do not sell, rent, or trade personal information. Information may be disclosed only in the following limited circumstances:

• As required by law, regulation, subpoena, or court order
• To authorized government agencies or officials with legal authority
• To technology providers used for remote online notarization, solely to the extent necessary to perform the service and as required by law

Any third parties involved are required to maintain appropriate confidentiality and security standards.

Data Security

We take reasonable administrative, technical, and physical measures to protect personal information from unauthorized access, disclosure, alteration, or destruction. These measures may include secure storage of paper records, password-protected electronic systems, and encrypted platforms for remote notarization.

Notary journals and records are retained for the period required by law and are securely destroyed or disposed of when no longer required.

Your Privacy Rights

You may have rights under applicable law to:

• Request information about how your personal data is handled
• Access notary records where permitted by law
• Request correction of factual inaccuracies in records, subject to legal limitations

Certain information contained in notary journals or records may not be altered or deleted if retention is required by law.

Remote Online Notarizations

For remote online notarizations, additional data such as audio-visual recordings, credential analysis results, and identity proofing information may be collected and retained as required by state law. These records are used solely for compliance, verification, and legal purposes.

Policy Updates

This Privacy Policy may be updated periodically to reflect changes in laws, regulations, or business practices. Updates will be effective upon posting or distribution.

Contact Information

If you have questions about this Privacy Policy or how your information is handled, please contact us directly.

This policy is intended to demonstrate our commitment to privacy, professionalism, and legal compliance in the performance of notarial services.